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Excerpt for The Business & System processes of Accounts payable module for Ax Discrete Manufacturing by , available in its entirety at Smashwords

The Business & System processes of Accounts Payable module for AX Discrete Manufacturing

The Business & System processes of Accounts Payable module for AX Discrete Manufacturing







ADAM JOHNSON

Copyright © 2018 ADAM JOHNSON

All rights reserved.


CONTENTS



0. OVERVIEW PROCESS ACCOUNTS PAYABLE IN AX-DISCRETE MANUFACTURING

1.0 PURCHASE ORDER UPDATE

1.1 Post Vendor Invoices from Purchase Order

1.2 Post Purchase Order Invoices Based on Packing Slips

1.3 Save Vendor Invoices and Match to Packing Slips

1.4 Match Vendor Invoices Against Received Quantities

2.0 VENDOR INVOICE PROCESSING

2.1 Update Vendor Record

2.2 Enter Non-Accrued Invoices

2.3 Enter Accrued Invoices

3.0 VENDOR PAYMENTS

4.0 INQUIRIES

5.0 PERIODIC

5.1 Exchange Adjustment

5.2 Reconcile Accounts Payable

5.3 Vendor Settlement for 1099

6.0 REPORTS
















ACKNOWLEDGMENTS


We would like to thank Dynamics 's executive management team, David Jones, Jim Parker, and Thomas Muller for their support and sponsorship of this book.


I would like to express my gratitude to the many people who saw me through this book; to all those who provided support, talked things over, read, wrote, offered comments, allowed me to quote their remarks and assisted in the editing, proofreading and design.


I would like to thank Hitachi Consulting for enabling me to publish this book. Above all I want to thank my wife and the rest of my family, who supported and encouraged me in spite of all the time it took me away from them

0. OVERVIEW ACCOUNTS PAYABLE PROCESS IN AX-DISCRETE MANUFACTURING NAME


Microsoft Dynamics AX includes Accounts payable features that help you track vendor invoices and outgoing expenditures. You can enter vendor invoices manually or receive them electronically through a service. Vendors can also enter invoices by using a vendor portal in Enterprise Portal for Microsoft Dynamics AX. After invoices are entered or received, you can review and approve them. You can use invoice matching, vendor invoice policies, and workflow to automate the review process so that invoices that meet certain criteria are automatically approved, and the remaining invoices are flagged for review by an authorized user.


  1. PURCHASE ORDER UPDATE

1.1 Post Vendor Invoices from Purchase Order

 Vendor invoices are requests for payment for products and services that were received. Vendor invoices can represent a bill for ongoing services, or they can be based on purchase orders for specific items and services.

A vendor invoice from a purchase order is an invoice that is produced when products or services are received according to a purchase order that was placed with a vendor. The vendor invoice contains a header, and one or more lines for items or services. A vendor invoice completes the cycle from purchase order to product receipt to vendor invoice.

Although some vendor invoices are connected to a purchase order, vendor invoices can also contain lines that don't correspond to purchase order lines. You can also create vendor invoices that aren't associated with any purchase order. These vendor invoices might represent ongoing services, such as a utility bill, and you don't have to reference a purchase order when you add them.

There are several ways to enter a vendor invoice:

  • The vendor invoice register lets you quickly enter invoices that don't reference a purchase order, so that you can accrue the expense. By using the vendor invoice approval journal, you can select those invoices and post them to the vendor balance to reverse the accrual.


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